Your club can record volunteer and player mileage, manage reimbursements, and track donations back to the club effortlessly.
Mileage claims are an important way to recognise the time and effort volunteers and players contribute to the club. By reimbursing travel costs or allowing members to donate them back, clubs can ensure fairness, transparency, and additional fundraising opportunities. With ClubSports365, mileage claims are simple to submit, easy to track and fully compliant with Gift Aid regulations.
Volunteers and players can log journeys for training, fixtures, meetings, and other club activities. Claims can be ongoing or backdated up to four years.
Update progress with check‑in dates, pain levels, and mobility notes. Track whether a player is improving, stable, or requires further attention.
Automatically calculate mileage amounts at standard rates (e.g., 45p per mile plus passenger allowance). Keep clear records of total miles and payments.
Members can choose to donate reimbursements back to the club, enabling Gift Aid claims for additional fundraising support.
View totals by week, month, or season. Generate transparent reports showing miles claimed, reimbursements, and donations.
Store claim details, addresses, and Gift Aid declarations safely, ensuring compliance with HMRC requirements.
No risk. No payment details needed. No commitment. Get started today and enjoy unlimited access to our Mileage Claims platform. With ClubSports365, your club can manage volunteer mileage, reimbursements and Gift Aid donations effortlessly — all in one place.
Volunteers and players feel valued when their travel costs are acknowledged and reimbursed.
Gift Aid donations turn reimbursements into extra income, boosting club finances.
Clear reporting builds confidence among members and ensures compliance with tax regulations.
Automated calculations and reporting save time for club staff and treasurers.
Members see their contributions making a difference, strengthening loyalty to the club.
Managing mileage fairly and transparently is essential for clubs that rely on volunteers and players. With ClubSports365, you get:
Submit claims, track reimbursements, and oversee donations and Gift Aid — backed by our dedicated team, local centre, and a personal account manager.