The purpose of this document is to:
The Club shall be called WINSLEY CRICKET CLUB (“Club”) and the address of the Club shall be “THE DOWNS, WINSLEY, WILTSHIRE BA15 2LX.
The aims and objectives of the Club are as follows:
The colours of the Club shall be green with yellow/gold trim. The badge shall be a white horse with crossed bats and stumps.
The Club shall be affiliated to the England and Wales Cricket Board, Wiltshire Cricket, the Wiltshire County Cricket League, and the relevant Wiltshire / Bath and District junior cricket associations and any other future competitions which the club enter.
The club's membership year shall run from 1st April to 31st March each year.
Membership of the Club shall be open to any person .(using the form approved by the committee for this purpose) and their names submitted to the Committee referred to in Rule 7. Membership shall be open to all irrespective of age, gender, disability, race, ethnic origin, religion, nationality, colour, social status, political beliefs, marital status, pregnancy status, gender reassignment and sexual orientation. There shall be categories of membership as follows:
*Where reference is made to age, such age shall be taken as being on 1st September in the preceding year They will be subject to the subscription set out in rule 7.
The Committee shall have the power to reduce the subscription at their discretion. The committee shall also have the power from year to year to waive the subscription of members who have undertaken exceptional tasks in the service of the club over the extent of the season.
Each member who has paid a subscription in accordance with Rule 7, shall be entitled to vote at any General Meeting as detailed below
| AGM | EGM | Club Consultation | |
|---|---|---|---|
| Full member* | ✅ | ✅ | ✅ |
| Concession member* | ✅ | ✅ | ✅ |
| Life member | ✅ | ✅ | ✅ |
| Vice president | ✅ | ✅ | ✅ |
| Social member | ❌ | ❌ | ❌ |
| Youth member | ❌ | ❌ | ❌ |
| Women's member | ✅ | ✅ | ✅ |
| Officer of the club | ✅ | ✅ | ✅ |
| President | ✅ | ✅ | ✅ |
| Temporary associate member | ❌ | ❌ | ❌ |
*Should membership via elevated match fees be available in a given year, players opting for this shall not be entitled to vote unless their total payment to the club over the season meets or exceeds the relevant subscription for their category.
To have a vote in these circumstances, the person must first be a must be a subscribed member (having paid the relevant subscription in full or having committed to payment instalments) and not owe outstanding match fees on the day of the vote, or 30th September for the following AGM. Players opting for the match fee only membership shall not be entitled to vote unless their total payment to the club meets or exceeds the relevant subscription for their category. To vote on any playing matters which arise (i.e. The provision of a paid coach, player or league status), a member must be one of the following categories:
All members will be subject to the Rules and the Club shall make the Rules available for viewing on its website. The Rules shall be deemed to mean the provisions of this constitution together with the rules and regulation made from time to time by the Executive Committee and the Club’s sub committees. A member or anyone applying to become a member, will be deemed to accept that, upon acceptance of their application, the Rules will apply to them and will form a binding agreement between that member and all other members.
Having an active membership in ClubSports365 shall be the sole determinant of an individual’s playing or social membership of the club
Any member wishing to resign shall signify their intention of doing so to the Honorary Secretary in writing, before 1st June, otherwise they shall be held liable for the year's subscription. The Committee shall have power to expel or suspend any member whose conduct, in the opinion of the Committee, should preclude them from continuing as a member with refund.
The Club is fully committed to the principles of equality of opportunity and is responsible for ensuring that no member, guest of a member, volunteer or applicant receive less favourable treatment on the grounds of either any such characteristic or any other discrimination, in relation to membership or participation in the Club’s activities or making available the facilities of the Club.
The Club shall adopt and implement the English Cricket Board (ECB) Inclusion and Diversity policy and any future versions or replacement policies issued by the ECB, or its successors, from time to time. To ensure a duty of care to all Members of the Club, particularly the young and vulnerable, the Club shall adopt and implement the English Cricket Board (ECB) “Safe Hands” policy and any future versions or replacement policies issued by the ECB, or its successors, from time to time.
The Officers of the Cricket Club will be defined and structured as laid out in the Winsley CC Remit and Governance Policy. Officers must be elected at a General Meeting and any new roles must also be proposed and ratified at a General Meeting. The role of the Executive Committee is as follows:
The main responsibilities of the Executive Committee will determine the strategic direction of the Club. It will take a broad overview of its activities including planning the maintenance and upkeep of all facilities- on and off the field, representing the views of the members, providing guidance and information on Club Health & Safety requirements, Child Welfare, Social and Community links, insurance, marketing and promotion. It shall exercise overall financial control of the Club’s affairs. It will maintain an accurate database of all levels of membership and their status.
The executive committee shall be inquorate if all members present are of one gender. As stated in our Diversity commitment this is important to ensure balanced and representative views of our membership. Representatives from other genders shall be elected or co-opted to comply with this diversity commitment.
The executive committee shall be responsible for the club premises certificate and shall ensure that the alcohol policy is visible, adhered to and compliant with the Licencing Act 2003 and any other subsequent or relevant legislation
All Club monies shall be banked under the name of Winsley Cricket Club. The Treasurer shall be responsible for the finances of the Club. The financial year of the Club will end on 30 September. The Executive Committee must keep accurate accounts of the finances of the Club through the Treasurer. As soon as practical after the end of the financial year and before every AGM a set of accounts will be delivered for review and examination by the other Officers appointed to the Executive Committee and made available for inspection at the Annual General Meeting. The Executive Committee shall ensure that all income and assets of the club shall be invested for the benefit of the Club as a whole. No income or assets of the Club may be distributed to individual members or to third parties.
The Executive Committee shall not enter into any one single commitment inviting the sum of £5,000 or more without the prior approval of a General Meeting of the Club, except necessary expenditure incurred in rebuilding the pavilion or maintaining the square or practice facilities (including lifecycle maintenance). The remaining governance around Committees, their set up and function is in the Winsley CC Remit and Governance Policy. Any items costing £1500 or more will require three quotes to be sought to evidence the club is obtaining value and due process.
Notice in writing of all General and Extraordinary General Meetings of the Club, and of the business to be transacted thereat, must be sent to each member not later than ten days prior to the date of the meeting. Fifteen members of the Club shall be a quorum at General Meetings of the Club. The number shall include at least three Officers (of whom at least two are any of: club chair, president, director of cricket, operations committee chair and at least one are any of: club secretary, treasurer or their deputies)
At every Annual General Meeting an examiner shall be appointed to conduct an independent verification of the Accounts of the Club for the following year. The Accounts shall be made up to the 30th day of September in each year and signed by the Honorary Treasurer. The examiner appointed at the previous Annual General Meeting shall examine such Accounts and a copy of the accounts together with the examiner's certificate, shall be made available to members at or before the Annual General Meeting.
An Extraordinary General Meeting may be called by a majority vote of the Committee or on a requisition to the Honorary Secretary signed by not less than five members, at not less than fourteen days notice. These Rules can only be amended at an Annual General Meeting of Members or an Extraordinary General Meeting by two thirds majority vote of the members present and voting at that meeting. Notice of any such amendment together with the name of the Proposer and Seconder shall be sent to the Honorary Secretary at least fourteen days before the date of the Annual General Meeting or Extraordinary General Meeting.
An Annual General Meeting will be called each year and be held in February. Members must advise the secretary of any business or agenda item for the AGM, five days prior to be considered as AOB. AOB can be taken on the day at the discretion of the Chair and Secretary. Any nominations for officers should be sent to the secretary five days prior the AGM and must be proposed and seconded by a member
.
The business of the AGM shall be to:
At all AGMs and other General Meetings, the chair will be taken by the Chairperson, or in their absence by the President. If the President is absent, then one of the formal committee chairs will chair the meeting.
Every matter to be decided by members at an AGM, except where this constitution provides otherwise shall be determined by a simple majority of members present (15 members minimum) and entitled to vote. An abstention shall be recorded but shall not count as a vote. To amend this constitution, a majority of two thirds of the members present (15 members minimum) would be required at an appropriately called general meeting.
In the case of equal votes at an AGM or EGM, the elected officers present shall have a second and casting vote. In the event this vote remains equal, the Chair will have a third and casting vote.
Minutes of all AGMs and other General Meetings shall be kept and formally adopted.
Winsley CC disciplinary policy and club rules are structured and laid out in the Winsley Discipline and Club Rules Policy and relevant codes of conduct.
The property of the Club shall be vested in three or four trustees who shall carry out the directions of the Committee referred to in Winsley CC Remit and Governance Policy. A General Meeting shall have the power to remove all or any of the trustees, and all vacancies occurring by removal, resignation or death shall be filled at the next General Meeting. The trustees shall have the power to invest money and adopt such measures as may appear to them necessary in the interest of the Club, subject to the approval of the Committee.
To attempt the dissolution of the club, a general meeting, which would be called under the rules specified in this constitution. Dissolution of the Club, would only be allow at that meeting with a quorum of 50% of the members and with a majority vote of those attending (minimum of 26 votes out of 50).
If a resolution is passed to dissolve the Club, thereupon or on such date as is specified in the resolution, the Executive Committee shall proceed to realise the assets of the Club and discharge all debts and liabilities of the Club (including the repayment of any unspent grant to a grant-making body where it was a condition of the original grant that it be repaid). After discharging all debts and liabilities of the Club pursuant to this Rule, the remaining assets shall be dealt with as follows, and shall not be paid or distributed (in cash or kind) amongst any members or, except as follows, to any third parties; and applied for such sporting or charitable purpose as are approved by either the Executive Committee or by the members at a General Meeting and, upon the remaining assets being so applied, the Club will be dissolved.
For the purposes of this Rule, ‘sporting or charitable purpose’ means the purpose of either:
Except as provided in this Rule, each Officer and each member shall be entitled to be indemnified by the Club to the extent of those of its assets which may lawfully be so applied against all costs, expenses and liabilities whatsoever reasonably incurred by such person in the proper execution and discharge of duties undertaken on behalf of the Club. No Officer or other member shall be entitled to be indemnified in accordance with this Rule in any case where the costs, expenses and liabilities arise in connection with any negligence, default, breach of duty or breach of trust by that Officer or other member or where his/her purported discharge of duties has not been properly authorised by the Executive Committee.
